Book-Keeping & Administration Assistant

Part-time Vacancy for a

Book-Keeping & Administration Assistant

We have an exciting opening in our office team for a Book-Keeping & Administration Assistant. It’s not often that opportunities to work within the office arise, so this is a rare chance to come and join our friendly team to help with the day-to-day running of the Centre.

Clwyd Special Riding Centre is a registered charity located in Llanfynydd nr Wrexham. The Centre provides life-changing equine assisted therapy activities to children and adults with a wide range of disabilities and additional needs, including mental health and well-being.

Salary: National Minimum Wage (relevant to age).

Part-time: 24 hours per week between 9-5pm Mon-Fri

Closing date for applications: Monday 31st March 2025.

To apply email your CV to: info@clwydspecialridingcentre.co.uk

ROLE DESCRIPTION:

MAIN DUTIES AND RESPONSIBILITIES:

• Administrative/secretarial work to ensure the smooth running of the charity’s office.
• Answering the telephone and relaying messages.
• Dealing with face-to-face and email enquiries.
• Ordering of office and site supplies.
• Book-keeping: raising invoices for sessions and facility hire.
• Liaising with contractors for annual servicing of equipment.
• Taking of facility hire bookings and invoicing.  Working with the team to plan and organise the facility hire.
• Responding to new participant enquiries and referrals, and the processing of applications.
• Updating and maintaining databases using Excel; and Beacon, our Customer Relationship Management (CRM) platform.
• Providing office support to the wider team for events which take place internally and externally.
• Undertake additional duties as determined by the Centre Managers.

Book-keeping tasks:

• Raising invoices for all sessions, facility hire and holidays.
• Overseeing the Xero finance system.
• Paying bills via BACs and Xero.
• Banking.

ESSENTIAL SKILLS:

• Proven experience in an Administrative Assistant role, and a book-keeping role. This is a fast-paced role that requires commitment and a willing to learn.
• Excellent administration and IT skills. (Proficient in using Word, Excel, Outlook.)
• Proven ability to work to a high standard at all times.
• Able to work well under pressure.
• Able to plan and prioritise work effectively.
• Able to be adaptable and flexible to the needs of the charity.
• Able to work within given policies and guidelines.
• Knowledge of GDPR and need for confidentiality.
• Able to work effectively alone and as part of a team.

DESIRABLE SKILLS:

• Knowledge of Xero accounting software.
• Ability to communicate through the medium of Welsh.
• First Aid Certificate (training available).

PERSONAL QUALITIES:

• Confident people skills.
• Excellent work ethic and time management skills.
• Trustworthy and awareness of need for confidentiality.
• Passionate about the work the charity does.
• Willingness to commit to further personal training and development.
• A Disclosure and Barring Service (DBS) Check will be requested in the event of an individual being offered a position with the charity.